Staying Organized in a Digital World
One of the advantages of hosting my weekly internet radio show is having guest experts on who share their knowledge and experience. This past week, my guest was Aaron Boerger, CEO of Defined Ventures, Inc. Aaron is an organizational specialist who helps others streamline their technology to stay productive.
Being a self-professed non-geek, I was especially interested in what Aaron had to say because many of the procedures and systems that come easily to others are very difficult for me. I just can’t wrap my brain around some of the steps one needs to take to have everything synched and operating like clockwork between my iPhone, iPad and Mac.
More importantly, about two months ago, my email box was a mess. Hundreds of messages – all read – but not categorized, deleted or filed properly. Taking an hour to set up my email to attain “Inbox Zero” with Aaron’s help, was the best thing I did for myself and my business in the last quarter of 2012.
It’s easy to let things slip, even when one has the best intentions. Sometimes life just gets in the way or we become so busy we forget to attend to the small details that can save us an inordinate amount of time.
Here are the highlights of my interview with Aaron.
1) Keep your apps to a minimum otherwise they are distracting and cause a decrease in productivity.
2) Implement Inbox Zero. That doesn’t mean every message is read and deleted, it means you have a system that prioritizes each email by category – i.e. do now, do later, waiting for a response, etc.
3) Utilize a password manager so you not only have easy access to your passwords, but you have a secure place in which to store them.
4) Consider using a digital filing cabinet to keep your to-do lists, notes to yourself and other written or video content in one place.
5) Read a great article or blog and want to save it to read at your leisure? Try an app like Get Pocket to organize them in a virtual file that you can access at a click of your mouse.
Trying to manage your social media marketing and content can be overwhelming. It is imperative to have some kind of organization for all the data that comes your way. Taking the time to implement a solid system for yourself that you will utilize and maintain is paramount to saving precious time during your work week to focus on your business.
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What systems do you use that help you to stay organized? Please share them!
Laurie Hurley is a social media consultant, mentor, speaker and hostess of The Social Networking NewsHour. You can hear her show live on Toginet radio every Wednesday at 2pm PST or download the podcasts!